Procurement Project Management Office

EcoVate offers a back-office service where our Procurement Project Management Office (PMO) handles the day-to-day management and administrative tasks relating to a tender, project or procurement function of a client.

For procurement projects this includes:

Appointing a dedicated Procurement Manager as a single point of contact.
Developing a project plan and Gantt Chart for the project.
Managing the procurement process from initiation to completion, as per the Public Contract Regulations (PCR) 2015, including:

Setting up the tender and suppliers (if appropriate) on an e-tendering portal.
Managing supplier queries and clarification questions.
Facilitation of the evaluation process including preparation of an evaluation pack, carrying out the compliance check, and facilitation of the moderation meeting.
Producing a draft Board Recommendation Report.
Developing and issuing tender outcome letters.

Producing draft contracts.
Producing and issuing Find a Tender Service (FTS) and Contracts Finder Procurement Notices.
Providing weekly/monthly project reporting.

Other back office services on offer include:

Developing and managing Contract Databases, including engagement with stakeholders on contract documentation, logging of contracts on the Database and review of contracts in terms of completeness and having sight of contractual obligations for future planning.
Assisting with the procurement2pay (P2P) process for Trusts ensuring adherence to Standing Financial Instructions (SFIs).
Creating procurement ‘Toolkits’ for NHS Trusts and other clients, including procurement template sets and process flow charts.
Working with commercial services in managing contracts and engaging with key stakeholders within the clinical procurement environment.
Knowledge sharing and capacity building for procurement teams, including running procurement training sessions.

Client Testimonials

EcoVate has been providing tactical procurement support to Partners Procurement Service (PPS) for a number of years. PPS is the NHS Shared Service providing procurement service delivery across four NHS Trusts. The support provided by EcoVate so far, ranges from procurement strategic expertise, through to more operational back-office procurement project management support.

EcoVate has successfully delivered over 100 procurement projects for PPS. These include the procurement of a Paediatric and Adult Magnetic Resonance Imaging (MRI) Service for Moorfields Eye Hospital NHS Foundation Trust, circa £1,7m through to establishing a Payroll and Pensions Framework which is available to all current and future members of North Central London Integrated Care System (NCL ICS). EcoVate has also provided support on a number of smaller below threshold procurements/contracts.

The procurement support being provided by EcoVate allows the in-house team to deliver more projects within a shorter timescale. Where complex projects require delivery, EcoVate provides strategic advice based on technical knowledge to ensure a compliant process that results in value for money and a fit for purpose outcome for the client.

EcoVate have been flexible and consistent in their professional and efficiently service delivery, and I would highly recommend their services.

EcoVate Group (EcoVate) provided expert procurement consultancy support to Homerton University Hospital NHS Foundation Trust (the Trust), working alongside the in-house team to successfully deliver numerous strategic procurement projects within an 18-month period. The procurements were successfully, compliantly and efficiently delivered, and resulted in valuable cash release and cost avoidance savings for the Trust. EcoVate also played an important role in helping deliver the Integrated Care System (ICS) collaborative medical and surgical workstream with Barts Health NHS Trust; Barking, Havering and Redbridge University Hospitals NHS Trust; East London NHS Foundation Trust; and North East London NHS Foundation Trust.

Lastly, EcoVate has been providing commercial support to the commercial services teams on a variety of specialist projects, as well as in supporting their business planning, developing and updating their procurement workplan, and with the development and implementation of cost improvement plans (CIPS). I have found the EcoVate team to be professional and flexible in terms of offering specialist resources available to individual projects, as and when required. Their support has been invaluable.